Office Manager

Location: York
Job Type: Permanent
Salary: £26000 - £28000
Contact: Debbie Gough
Call: Debbie
Reference: J14304
Hawk 3 Talent Solutions s committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Office Manager
York
£26000 - £28000
The Company
A well-established company based in York City centre are looking for an experienced Office Manager to support the office and HR function.
The Role

·The company is keen to recruit a multi-dimensional Office Manager who will be at the heart of the organisation and crucial to the smooth running of a dynamic office environment.
·The desired candidate will have had some experience in a busy office environment, ideally a knowledge of professional accreditations and a willingness to learn, alongside supportive colleagues.

Key Tasks

·Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office.
·Manage online and paper filing systems.
·Develop and implement new administrative systems for efficient running of the office.
·Maintain supplies of stationery and equipment.
·Maintain the condition of the office and arrange for necessary repairs.
·Organise meetings with staff and management including typing the agenda and taking minutes where necessary.
·Oversee the recruitment of new staff, including training and induction.
·Prepare contracts for new staff and contract letters when changes occur.
·Ensure adequate staff levels to cover for absences and peaks in workload.
·Manage absences and annual leave documentation.
·Promote staff development and training.
·Implement and promote equality and diversity policy.
·Respond to customer enquiries and complaints in line with RICS, iATS and ISO requirements.
·Review and update health and safety policies and ensure they are observed.
·Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.
·Arrange regular testing for electrical equipment and safety devices.
·Organise insurances - PI/PL/EL/Fleet
·Organise telecommunications, including telephones and mobiles.
·Organise utilities/rates/maintenance for the building.
·Fleet management of all vehicles including maintenance.
·Collate invoices for payment.
·Prepare wage information including expenses/deductions.
·Ensure compliance as lead Quality Manager for ISO 17025


Person Specification

·Excellent organisational and time-management skills
·Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
·Strong IT and typing skills.
·The ability to prioritise tasks and work under pressure.
·Good teamworking skills and the confidence to lead and motivate a team.
·Excellent interpersonal, oral and written communication skills.
·Attention to detail.
·Flexibility and adaptability to changing workloads.
·A problem-solving approach to work.
·Project-management skills.
·A familiarity with legislation in the areas of employment, equality and diversity and data protection.



This vacancy is advertised on behalf of gap personnel group (Quattro Recruitment Ltd & Quattro Healthcare Ltd) who operate as an Employment Business. gap personnel group is an Equal Opportunities Employer.

The gap personnel group are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job.  Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

By applying for the above position and providing your
personal data to us you understand that your data will be processed in line with our Privacy Policy. To
view our full Privacy Policy please go to: https://bit.ly/2GAtG1R