Manufacturing Administrator

Location: Fishponds
Salary: £18k - 22k per year
Reference: 2229
Hawk 3 Talent Solutions s committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Job: Permanent

Location: Fishponds

Salary: £18,000 - £22,000

Hours: Monday to Friday 8:30am - 5:30pm

Key Responsibilities:

  • Answer incoming phones calls and deal with relevant queries from customers and external sales team
  • Processing of orders, credit notes and dispatches on Sage 200 software
  • Support external sales team on administrative tasks
  • Liaise with warehouse staff and ensure special instructions are clearly communicated where required.
  • Set up new customers correctly on Sage 200 and ensure correct paperwork received and save to customer files.
  • Manage allocation of stock, to ensure customer delivery SLAs are met to maintain very high customer service levels.
  • Liaise with office production team to maintain stock levels for customer orders. 
  • Manage internal price lists and promotions on Sage to ensure accuracy of invoicing.
  • Liaise with external transport companies to ensure customer SLAs are met.
  • Process non-conformance and customer complaints on CRM software and liaise with Quality Control department and Business Support Manager to get quick resolution of issues.
  • Obtain quotes and manage costs and bookings for export shipments.
  • Raise all export paperwork, commercial invoices, POA forms for all export shipments.
  • Log and track all international shipments to point of delivery, obtain all POD’s.
  • Provide SMT and BOD the Daily Summary in the absence of the Business Support Manager.
  • Weekly update on sales pipeline with Business Support Manager 
  • Trouble shooting for 24*7 dispenser and adhering to internal CRM system.
  • Liaise with Financial controller when credit limits or terms are exceeded.
  • Email customer order acknowledgments and customer invoices.
  • Use of EDI invoicing system.

Skills Required:

  • English Speaking, good numerical skills
  • Ability to use Microsoft office
  • Experience of working in a fast moving and busy office
  • Export administration & knowledge of INCOTERMS
  • Export, Logistics, Manufacturing experience essential

Closing date is 6th June 2021

Hawk 3 Talent Solutions are acting as an employment agency on behalf of it’s client.

To Apply please follow the application process for the site this job is advertised on or email your CV to harry.white@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.