Operations Co-ordinator

Location: Liverpool, Merseyside, England
Salary: £23k - 27k per year
Contact: Guy Allen
Call: Guy
Reference: 3099
Hawk 3 Talent Solutions s committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Job: Operations Co-ordinator

Location: Liverpool

Salary: £23,000 - £27,000

Job type: Permanent, Full Time

Hours of work: 45 hours Monday to Friday

 

Summary:

The role is to provide operational and administrative support to the depot manager ensuring the smooth and efficient running of the depot back office administration and to coordinate the management information required to monitor and improve operational performance

 

Key Responsibilities:

Work with the operational manager to develop and deliver general administration

To be organised and demonstrate attention to detail

Act as main point of contact for all contractors/suppliers and build and maintain relationships with these to be able to instruct the contacts accordingly

Planning and forecasting repairs/defects/equipment orders

Develop and maintain the records/scanning for various plant and equipment

Take lead on data analysis and report all defects/ issues to operational management

Deal with all incoming telephone enquires in a friendly and professional manner, ensuring that queries are passed to the relevant person

Co-ordination of key reports and databases

Plan and schedule resource/training to the requirements of the operational department

Provide support for new starter induction

Liaise with internal operations and general public

To work as a team member within the operational department to provide a resilient administration service

Record and communicate minutes and actions as and when required

Ensure all invoices are dealt with correctly and accurately in line with EMR procedures and policies

Raise purchase orders as and when required, maintaining spend data against budgets

Collate data and produce reports on excel and the internal system, TCM

Specify system, processes, documentation (safe working procedures (SWPs)) and methodologies, control and support for the operational department

Prepare materials and information for team meetings (tool box talks)

Issue Didbox fobs

Raise invoices, administer and check for the management team to sign off and complete the tasks and provide head office with the information

Mobile plant folders are required to be kept up to date with standard forms, PUWER regs, service inventory and service history

 

 

Experience, attributes & skills sought:

Previous administration experience

Experience of a fast paced, and working within a, blue collar environment

IT literate with the ability to think analytically and laterally

High level of oral and written communication skills in order to communicate effectively to the operational department

Ability to work efficiently and accurately

Able to listen and follow instructions to complete a task

To be flexible in approach and to be comfortable with a fluid organisation structure that requires both teamwork and self-sufficiency as necessary

 

 

Due to the nature of the role, a financial and DBS background check is also required, at the employer's expense.

 

 

Closing date is 19 th November 2021

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.

To Apply please follow the application process for the site this job is advertised on or email your CV to guy.allen@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future