Hawk 3 Talent Solutions s committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Job: Operations Co-ordinator
Location: Liverpool
Salary: £23,000 - £27,000
Job type: Permanent, Full Time
Hours of work: 45 hours Monday to Friday
Summary:
The role is to provide operational and administrative support to the depot manager ensuring the smooth and efficient running of the depot back office administration and to coordinate the management information required to monitor and improve operational performance
Key Responsibilities:
Work with the operational manager to develop and deliver general administration
To be organised and demonstrate attention to detail
Act as main point of contact for all contractors/suppliers and build and maintain relationships with these to be able to instruct the contacts accordingly
Planning and forecasting repairs/defects/equipment orders
Develop and maintain the records/scanning for various plant and equipment
Take lead on data analysis and report all defects/ issues to operational management
Deal with all incoming telephone enquires in a friendly and professional manner, ensuring that queries are passed to the relevant person
Co-ordination of key reports and databases
Plan and schedule resource/training to the requirements of the operational department
Provide support for new starter induction
Liaise with internal operations and general public
To work as a team member within the operational department to provide a resilient administration service
Record and communicate minutes and actions as and when required
Ensure all invoices are dealt with correctly and accurately in line with EMR procedures and policies
Raise purchase orders as and when required, maintaining spend data against budgets
Collate data and produce reports on excel and the internal system, TCM
Specify system, processes, documentation (safe working procedures (SWPs)) and methodologies, control and support for the operational department
Prepare materials and information for team meetings (tool box talks)
Issue Didbox fobs
Raise invoices, administer and check for the management team to sign off and complete the tasks and provide head office with the information
Mobile plant folders are required to be kept up to date with standard forms, PUWER regs, service inventory and service history
Experience, attributes & skills sought:
Previous administration experience
Experience of a fast paced, and working within a, blue collar environment
IT literate with the ability to think analytically and laterally
High level of oral and written communication skills in order to communicate effectively to the operational department
Ability to work efficiently and accurately
Able to listen and follow instructions to complete a task
To be flexible in approach and to be comfortable with a fluid organisation structure that requires both teamwork and self-sufficiency as necessary
Due to the nature of the role, a financial and DBS background check is also required, at the employer's expense.
Closing date is 19 th November 2021
Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.
To Apply please follow the application process for the site this job is advertised on or email your CV to guy.allen@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.
Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future