Part Time Office/Projects Administrator

Location: Matlock, Derbyshire, England
Salary: Highly competitive and negotiable depending on qualifications, experience and aptitude.
Reference: 2938
Hawk 3 Talent Solutions s committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Part Time Office/Projects Administrator

Matlock, Derby

Part Time - 16 to 21.5 hours

Permanent

 

 

Purpose of the Role:

Working closely with the Projects and Quality Assurance Manager to collect, analyse and report on the performance of each project whilst also carrying out any other office administration duties required by the Management team.

 

 

As an Office Administrator you will be responsible for:Support the coordinating of project schedules and deliverables

Maintain the Quality reports supplied are of the correct standard

Organising meetings and managing calendars.

Maintaining general email inbox and diaries

Preparing reports including, formatting and collation.

Maintaining project filing and other administrative support for our site teams.

General ad hoc office duties.

Ownership and accountability of all duties carried out

Along with the above there will also be a number of administration tasks that will form part of the role on these include but are not limited to:

Answering and redirecting all incoming calls.

Processing expenses, reporting any discrepancies.

Processing Holidays / Sickness records.

Booking accommodation.

Booking transport.

Booking catering.

Sending sales order acknowledgment to all customers.

Invoicing all orders and sending invoices to customers

Obtaining proof of deliveries from couriers/ freight forwarders.

Stock replenishment.

Updating data sheets on monthly/ yearly basis.

Any other duty as required by the line manager commensurate with the post .

 

 

Qualifications and Experience Needed:

Good communicator - written and oral.

Strong team working skills, good eye for detail, ability to solve problems and resolve queries in a timely manner.

Able to take own initiative, be confident, able to prioritise and deal with individuals at all levels.

Proficient in the use of MS Office suite specifically, Microsoft Word, Excel, PowerPoint.

Self-discipline, Confident, articulate, self-starter, accurate.

Proven administration experience

Working understanding of project performance management and understanding of QA processes such as ISO9001 would be a great advantage

 

 

In return you will receive:

Salary is negotiable and dependent on the qualifications, experience and aptitude of the candidate

25 days hols plus bank hols (we have a Christmas shut down which requires usually 3 days of annual leave)

Company Pension

Access to the Company Shared scheme (upon completion of certain length of service)

Access to Employee Assistance Programme

Cycle to Work scheme

Flexible working with the ability to work from home depending on operational and management requirements.

 

Closing date is 17 th October 2021

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.

To Apply please follow the application process for the site this job is advertised on or email your CV to Rachel.Sheehy@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future