Job Title: Receptionist
Hours of work: Monday-Friday 8:45am-17:00pm / 36.25 hours per week
Salary: £18,300 - negotiable depending on experience
Hawk 3 Talent are looking to recruit an experienced and professional Receptionist for our client, a firm of accounts at their office based in Plymouth. The role will be varied and will suit a dynamic and highly organised individual who enjoys both people contact and administration work. This role is permanent.
Duties will include, but will not be limited to:
Opening the office ready for staff and client arrival, ensuring the reception area and meeting rooms are kept clean and tidy
Providing ad hoc accounts administration and secretarial support reporting to the Partner and Director of the office
Managing meeting room diaries, meeting and greeting clients and arranging refreshments for clients and meetings
Answering the telephone, directing calls an or taking and passing on messages accurately and efficiently
Provide a professional and good impression of Thomas Westcott whether that be via face to face, over the phone or through written communication
Audio and copy typing, photocopying/binding document and scanning and handling incoming and/or outgoing correspondence into the Document Management System
Preparing and franking outgoing post as well as receiving, opening and distributing post and deliveries
Communicating with external visitors and contractors, to ensure that visitors and contractors are signed in and out of the building to comply with fire safety procedures
Office Fire safety support including weekly testing of fire alarms / sensors, checking fire exits and 6 monthly fire drills;
Quarterly testing of emergency lighting;
Other Office health and safety support including (but not limited to) co-ordinating annual gas safety / boiler servicing and health and safety related contractors.
Attributes, Skills, Experience and Qualifications
Ideally the successful candidate will have the following attributes, skills, experience and qualifications.
Outgoing, socially confident and emotionally controlled
A positive attitude, friendly and approachable
Resilient, able to multi-task and work independently / flexibly
Adaptable, organised and conscientious
Takes the initiative, ability to prioritise and meet deadlines
Discreet, professional and team orientated in approach
Passionate about all areas of internal and external service
Strong written and oral communications skills
Working knowledge of Word, Excel, Outlook
Good typing skills, accuracy and speed
Experience of audio typing an advantage
Excellent oral and written communication
The ideal candidate will have excellent customer service and administration skills including a good knowledge of MS Office software, good attention to detail.
Salary of £18,300, negotiable depending on experience
20 days (FTE) annual leave plus bank holidays increasing to 25 days plus bank holidays after 5 years' service
Death in service 3 x annual salary
Access to Westfield Rewards and Health scheme
24-hour external Employee Assistance Programme helpline
Buy and sell holiday
Introducing clients and staff commission schemes
Pension 3% rising to 4% after 4 years' service Opportunities to later progress and gain further qualifications are available for the right candidates.
Closing date is 9 th September 2021
Hawk 3 Talent are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future
Hawk 3 Talent are operating as an employment agency on behalf of its client.