Transport Coordinator

Location: Swindon
Salary: £26k - 31k per year
Contact: Guy Allen
Call: Guy
Reference: 2088
Hawk 3 Talent Solutions s committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client for a Transport Coordinator

Location: Swindon

Salary: £26-31K

Hours: 45 hours per week Monday to Friday (Days) 7am - 5pm, flexibility required to work different hours when required.

Summary:

To ensure that requests for transport service are captured, recorded accurately and responded to in line with the previously agreed internal or external customer requirements whilst, striving for efficiencies and service excellence. Maintaining excellent standards of safety and delivering the core values expected from our market leading recycling business

Responsible for routing our LGVs from Swindon (7), Cardiff (3), Sharpness (3), Chard (2), Plymouth (2)

Key Responsibilities:

General

  • Representing transport division professionally and being courteous with stakeholders at all times.
  • Liaising efficiently with internal and external customers resolving any problems that occur
  • Promoting and ensuring compliance with transport policies, procedures and legislation
  • Planning, organising and managing the routing of deliveries and collections to meet the requirements of the organisation and our customers. Be pro-active in identifying routing and service level improvements, focusing on cost reductions and customer satisfaction
  • Capture feedback stakeholders, either positive or negative and report this for review
  • Using planning / routing / tracking software in line with instruction and training
  • Ensuring a cost efficient service

Driver Management

  • Supervising the drivers, managing overtime and efficiencies to ensure cost control
  • Ensure drivers complete paperwork correctly
  • Download driver cards and vehicle units and send data for analysis
  • Review sand maintain driver Working time and EU Rules compliance
  • Inspiring and enforcing a positive Health and Safety ethic within the team, ensuring the correct resources for a safe working environment are made available
  • Delivery of tool box talks / safety alerts / driver briefings as required
  • Hold weekly meeting / debrief with each driver at site where based
  • Maintain driver training records on the T2 Training Log
  • Maintain and track Driver CPC Training
  • Ensure drivers are recruited in line with company procedures and driver's licences are checked quarterly.
  • Control driver holidays and holiday cover drivers

Vehicle Management

  • Ensure vehicles are presented for service / safety inspections when required
  • Aim to keep all vehicles fully utilised with minimal VOR
  • Maintain service wall charts and plan 6 months in advance
  • Oversee daily defect checking by drivers and collate reports for the TM to review
  • Ensure vehicles are made available for MOT, PMI, FTA and other inspections
  • Report any changes to vehicle and trailer numbers to Fleet Engineering
  • Arrange Gate Checks to ensure the Driver Defect Checking is effective

Haulier Management

  • Ensuring only approved hauliers are used
  • Ensuring the best possible rates are negotiated
  • Logging problems with hauliers on the Event Log

Financial

  • Enter budgets and forecasts onto T2 monthly
  • Where targets have been set for recovery of haulage cost then plan vehicle utilisation to ensure the targets are achieved
  • Review monthly costs and recoveries
  • Monitor vehicle tyre, fuel and repair costs
  • Control driver overtime

Records & Reports

  • Review and file transport related records e.g. PMI reports
  • Enter Events and Actions onto the Event Log and Action Log
  • Using Ferian, CMS and other systems in line with training and good practice
  • Produce monthly reports when required

Experience, attributes & skills sought:

  • Previous vehicle routing experience is essential
  • Proven track record of motivating drivers to deliver a quality service
  • Experience of making quick decisions under pressure in a fast paced environment
  • A good understanding of the EU drivers hours and working time directive
  • A good understanding of O-licence commitments
  • Transport Manager CPC is desirable but not essential, OLAT training if no CPC
  • IOSH Managing Safely is desirable but not essential however IOSH Supervising Safely is a minimum requirement
  • Good IT skills are required (e.g. MS Office, vehicle tracking, routing software)
  • Valid LGV Class C or C+E licence would be considered beneficial
  • Good knowledge of using disciplinary procedures and Personal Improvement Plans

Closing date is 25th June  2021

To Apply please follow the application process for the site this job is advertised on or email your CV to guy.allen hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future