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Legal / Insurance Office Administrator

Job description
  • Sherborne, Dorset, England
  • Permanent,
  • Business support,
  • 6839
  • 05/06/2024
Job description

Office Administrator

Location: Sherborne

Hours of work: Monday to Friday, 8.03am - 5.15pm

Salary: £30,000 - £32,000

We are looking for an experienced Office Administrator to join our client's team on a full-time basis to provide Administration support to both the Payroll and Insurance and HR Officer. You must be prepared to work in the office 5 days a week.

Your role will be varied, but your main priority is to provide assistance as and when required to your line manager, the Payroll and Insurance Officer to ensure that the requirements of their Family and Corporate Insurance Portfolio (claims, renewals, queries etc.) are met in an accurate and timely manner.

You will spend the remainder of your time on other administrative tasks such as property maintenance, office administration, processing of monthly payrolls (in due course) and staff-related matters such as recording of annual leave.  

The successful candidate will be flexible, willing to learn and ready for a new challenge.

 

Key Responsibilities:

Maintaining spreadsheet records of insurance information, policy costings and premium splits.

Checking quotations and policy documentation received from our brokers.

Liaising with both our internal teams and external brokers, by email and telephone.

Maintaining paper and electronic records of insurance cover.

Administer family and staff driving compliance.

Building, plant and equipment maintenance including fire, security and electrical compliance.

Maintain maintenance and supplier contracts.

Oversee waste and recycling management.

Office fire risk and Health & Safety administration.

Liaise with office cleaner and handyman. 

In due course, administer in a timely and accurate fashion several monthly payrolls using Sage payroll software.

Manage the annual leave booking process including updating individual holiday records and adding requests to the teams' calendars.

Undertake project work as required.

 

 

Experience, attributes & skills sought:

Has a minimum of 3 years proven administration experience in a professional compliance working environment. Practical knowledge of corporate and personal insurance is highly advantageous.

Has payroll processing experience including knowledge of RTI, SSP, Family leave, P60, P11ds and pension auto enrolment would be advantageous, although training can be provided.

Is a high calibre, committed professional with a pro-active and common-sense approach.

Has integrity, discretion and the ability to deal with confidential information.

Has excellent administration and communication skills (both written and verbal with high attention to detail).

Is tactful, diplomatic and approachable, with the ability to deal assertively with a wide range of people.

Has a sound working knowledge of Microsoft Office with excellent IT skills. The ability to use straightforward Excel spreadsheets is required.

 

In return, you will benefit from:

An attractive salary commensurate with experience with a guaranteed annual salary and bonus review

10% employer pension contribution

Option to make additional pension contributions through salary sacrifice

25 days holiday plus bank holidays

Individual BUPA cover

Life insurance 4 x gross salary

Our commitment to provide you with ongoing CPD to enhance your knowledge, skills and experience

Cycle to work benefit scheme

Electric car salary sacrifice scheme

Car parking

 

Closing date is 10th July 2024

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.

To Apply please follow the application process for the site this job is advertised on or email your CV to Rachel.wilson@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future

If this role is permanent, Hawk 3 Talent Solutions is operating as the employment agency. If this job is a temporary role, Hawk 3 Talent Solutions is operating as the employment business. Hawk 3 Talent Solutions is committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job

Whilst we endeavor to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future

By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy