Administrator

Sales Administrator

Location: Gloucester

Hours of work: Monday to Thursday 8.00am-4.30pm, Friday 8.00am-2.00pm

Salary: £21,000

You will be responsible for providing administrative support to the sales team across two sites, Gloucester and Cardiff.

Key Responsibilities:

• Providing admin support to the sales team
• Liaising with internal and external customers via email and phone
• Adhering to company processes and procedures, within industry regulations
• Embracing new training and further development within the business
• Any other ad-hoc administrative duties as required by the business

Experience, attributes & skills sought:

• Able to read, interpret and carry out technical work instructions
• Attention to detail and ability to complete detailed traceability requirements as part of the documentation process
• Identify parts with printed and / or electronic pictures
• Good interpersonal and communication skills

Desirable Skills:

• Able to read and interpret engineering drawings
• Experience in estimating within an engineering field
• Experience in Surface Treatments

In return, you will benefit from:

• Summer / Christmas party
• 20 day holiday bank holidays increasing up to 25 per year of service
• Birthday off
• Perkbox
• Pensions 5% / employee 4%
• Christmas shutdown - 1 week (holiday to be utilised)

Closing date is 11 th September 2022

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.

To Apply please follow the application process for the site this job is advertised on or email your CV to Rachel.wilson@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future

Job Title: Mobile Patrol Operative

Location: Maidstone

Job Type: Permanent / Full Time

Hours: 40 hours per week

Salary: Up to £20592 plus bonus/competitive commission

Job Purpose

To be responsible for issuing Parking Charge Notices to vehicles that do not comply with on-site parking regulations. The role will involve working outdoors across various car parks in your designated area. Due to the nature of the role, there will be a large amount of face to face interaction with members of the public.

Key Responsible

To provide exceptional customer service to our clients and the users of their car parks

To consistently achieve against KPI's

To work collaboratively with your team to ensure best practise is shared

To efficiently plan routes with the use of navigation apps and knowledge of the region

To patrol car parks in your designated area

To issue Parking Charge Notices to offending vehicles as per site specifications

To work with members of the public in a professional manner, even in confrontational situations

To promptly report any health and safety issues that arise in line with company policy

To maintain an up to date knowledge of industry standards and display these through your work

Special Working Conditions

The postholder will be required to travel extensively and in all weathers. On occasion, the postholder may be required to travel outside of their designated area to support the needs of the business.

Person Specification - Essential Skills

- Ability to work independently and with a high degree of autonomy

- Ability to work well under pressure and adapt quickly to changing circumstances

- Ability to remain professional in difficult situations

- Positive attitude towards their work

To Apply please follow the application process for the site this job is advertised on or email your CV to paul.hillman@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Job Title: Mobile Patrol Operative

Location: Crawley

Job Type: Permanent / Full Time

Hours: 40 hours per week

Salary: Up to £20592 plus bonus/competitive commission

Job Purpose

To be responsible for issuing Parking Charge Notices to vehicles that do not comply with on-site parking regulations. The role will involve working outdoors across various car parks in your designated area. Due to the nature of the role, there will be a large amount of face to face interaction with members of the public.

Key Responsible

To provide exceptional customer service to our clients and the users of their car parks

To consistently achieve against KPI's

To work collaboratively with your team to ensure best practise is shared

To efficiently plan routes with the use of navigation apps and knowledge of the region

To patrol car parks in your designated area

To issue Parking Charge Notices to offending vehicles as per site specifications

To work with members of the public in a professional manner, even in confrontational situations

To promptly report any health and safety issues that arise in line with company policy

To maintain an up to date knowledge of industry standards and display these through your work

Special Working Conditions

The postholder will be required to travel extensively and in all weathers. On occasion, the postholder may be required to travel outside of their designated area to support the needs of the business.

Person Specification - Essential Skills

- Ability to work independently and with a high degree of autonomy

- Ability to work well under pressure and adapt quickly to changing circumstances

- Ability to remain professional in difficult situations

- Positive attitude towards their work

To Apply please follow the application process for the site this job is advertised on or email your CV to paul.hillman@hawk-3.com. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Are you an experienced Facilities and Health and Safety Manager? Well Qualified in Facilities Management? Want to work for a Large Logistics business?

If so, this opportunity may be for you.

Role: Facilities & Health & Safety Manager

Location: Basildon

Salary: Up To £45K (depending on experience)

Role Type: Permanent

Hours: Monday - Friday 08:30hrs - 17:30hrs (1-hour unpaid lunch)

Job Duties & Responsibilities

Assist the Head of HR in the execution of their duties in support of the Managing Directors vision of the company to become more streamlined and competitive.

Maintain an overview of current legislation in all matters Facilities and Health & Safety.

Maintain excellent interdepartmental networks and relationships.

Line Manage and oversee the daily roles and responsibilities for maintenance team

Update and maintain the company Health and Safety and Environmental Policy in conjunction with HSG 65 and communicate it to all staff

Chair the monthly Health and Safety committee meeting with relevant stakeholders

Carry out, record, and communicate all workplace risk assessments and safe systems of work throughout the UK network including COSHH, DSE, and health surveillance

Ensure that all staff receive up to date training within their areas of responsibility and that the company in compliant with its training needs

Record all training-on-training matrix files

Ensure all staff receive training, information, instruction, and supervision on matters relating to H&S in conjunction with the company H&S policy

Investigate, record, and report all workplace accidents, including RIDDOR reporting

Upkeep and manage maintenance schedules for all properties within the UK network

Update the buildings handbook and manage all leases, tenants, utilities, service contracts and suppliers

Day to day management of waste disposal, maintenance and parking and oversee all staff working in facilities

Manage all budgets and regularly review all purchasing to ensure bets value for money

Manage tenders, projects, refurbishment, and procurement ensuring all projects are carried out in accordance with CDM Regulations

Ensure all buildings meet all current regulations in regards to health and Safety including risk assessments

Manage other facilities throughout the U.K. Colnbrook, Coleshill (Tamworth Sept 2022), Manchester & Glasgow

Skills & Qualifications

5 years working in a Facilities Managers role

Foundation degree, HND or degree in facilities management Or

Qualification in engineering, management, or business studies

BIFM qualification

Or Institute of Leadership & Management (ILM)

IOSH, studying for or already have a NEBOSH general certificate

Problem solving skills

Well organised

Excellent verbal and written communication skills

Excellent customer and client management skills

MS Office, Excel & PowerPoint Skills

Benefits

Holiday commences 20 days Statutory Public Holidays

Holiday loyalty days up to a maximum of 5 days (1 per each full year of employment completed)

Private Medical Scheme - eligible to join after one year service (application process required).

Group Personal Pension Plan - after one year service company contributions increase to 9%

Independent Financial Advice - offers every employee the opportunity to have a free 30-minute annual pension and investment review meeting with our independent financial advisor.

Death in Service insurance cover equal to three times your annual salary - eligible after 6 months service

Confidential Employee Assistance Programme (EAP) for you and your immediate family members

Access to our Employee Discounts and Perks which includes Grocery Shopping, Holidays, Sports, Movies and much more

Free on-site car parking

Fruit, tea, and coffee provided

Tuesday pays day treats

To Apply please follow the application process for the site this job is advertised on or email your CV to by applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Please email Paul.Hillman@hawk-3.com if you would like to send your CV directly or have any further questions regarding the role.

Hawk 3 Talent Solutions are committed to the selection, recruitment, and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Are you an experienced HR Recruitment Coordinator? Have 4 or more years’ experience in a HR recruitment function? Want to work for a Large Logistics business with good progression opportunity?

If so, this opportunity may be for you.

Role: HR and Recruitment Coordinator

Location: Basildon

Salary: £25 - £28K

Role Type: Permanent

Hours: Monday – Friday 08:30hrs – 17:30hrs  (1-hour unpaid lunch)

The Role

• Assist the Head of Human Resources, in the execution of their duties in support of the organisations vision to become more competitive
• Understand and execute the departments vision of good business development to reduce costs and become more profitable
• Lead the recruitment and hiring process (preparing and evaluating job descriptions, posting vacancy ads, and managing the hiring process) using ATS platform
• Sourcing applicants for multiple vacancies using various platforms
• Pre-screen suitable candidates and coordinate interviews with Line Managers  
• Put in place initiatives to reduce agency recruitment costs
• Improve and increase direct hires   
• Ensure all starter and leaver checklists are correctly completed
• Ensure (and where necessary complete) all offer letters to new starters and prepare contracts of employment for new employees.  Ensure all references for new employees are requested / received
• Ensure the requesting and maintaining all new IT accounts for new employees and ensuring old accounts are closed
• Apply for and analyse criminal records checks (DBS) for new employee screening
• Assist with general HR administration duties
• Assist with special projects in HR
• Provide holiday and sickness cover for HR function
• Update and maintainin job descriptions
• Assisting & guiding managers with HR related matters, maintain employee relations
• Preparing and amending HR documents where necessary, for e.g. recruitment guides

Skills and Qualifications

• Experience as a HR Recruiter ( 4 years)
• Conversant in IT skills e.g., Microsoft Office Suite (Word, Excel) Select HR & Bamboo HR
• Great interpersonal and communication skills
• Personal resilience and the capacity to work effectively and stay calm under pressure
• Demonstrate customer care skills
• Ability to deal with confidential information and maintain confidentiality is essential
• Good team working skills
• Confidentiality & discretion
• Understanding of various HR software systems, like Select HR or any other platforms
• Good understanding of employment law
• Must be able to prioritise and organise own workload with attention to detail
   

Benefits

• Holiday commences 20 days Statutory Public Holidays
• Holiday loyalty days up to a maximum of 5 days (1 per each full year of employment completed)
• Private Medical Scheme – eligible to join after one year service (application process required).
• Group Personal Pension Plan - after one year service company contributions increase to 9%
• Independent Financial Advice – offers every employee the opportunity to have a free 30-minute annual pension and investment review meeting with our independent financial advisor.
• Death in Service insurance cover equal to three times your annual salary – eligible after 6 months service
• Confidential Employee Assistance Programme (EAP) for you and your immediate family members
• Access to our Employee Discounts and Perks which includes Grocery Shopping, Holidays, Sports, Movies and much more
• Free on-site car parking
• Fruit, tea, and coffee provided
• Tuesday pays day treats

To Apply please follow the application process for the site this job is advertised on or email your CV to by applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Please email Paul.Hillman@hawk-3.com if you would like to send your CV directly or have any further questions regarding the role.

Hawk 3 Talent Solutions are committed to the selection, recruitment, and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Are you an experienced Customs Coordinator looking for a new and exciting opportunity?

Due to continued growth in the business, our client is looking for an experienced Weekends Customs Coordinator for its team in Basildon

Salary - Competitive

Working hours - Thurs - Monday 08:30 - 17:30

Duties and Responsibilities

- To Co-ordinate Import and Export activities for the resident site, conforming to HM Revenue & Customs regulations and the following governing departments & organisations using the appropriate business systems where applicable.

- Checking & monitoring of Freight/courier invoices for payment ensuring accurate costing, charging to project where applicable in a timely manner

- Co-ordinate and control dispatching of goods

- Liaise with Customs legal counsel to check Export controls and licensing requirements

- Ensure all HM Revenue & Customs duty liabilities are fulfilled, minimising cost

- Liaise with, customers, suppliers, necessary agents, and customs authorities to address any issues/questions arising from business activities

- Check invoices for both import and export brokerage and liaise with the broker / finance to resolve any invoice / payment issues

- High volumes of data entry on spreadsheets

- Ensuring insurance claims are given to the claims department immediately

- Raising necessary paperwork concerning all movements of Dangerous Goods

- Making customs entry amendment requests to HMRC

- Any other ad hoc tasks as and when required and instructed by the Line Manager

Skills, Experience and Competencies

- Working experience of Exports/Imports & Customs Compliance and regulations (at least 2 years' experience)

- Knowledge of customs requirements and formalities with particular focus on UK & EU imports

- Experience in road transport, logistics or haulage (Desirable)

- HMRC amendment and reclaim experience.

- Proficient with Microsoft packages especially Ms Excel and other

- Must be able to prioritise and organise own workload with attention to detail

- Able to work independently and as part of a team

- Must be flexible with their working hours.

Company Benefits

20 days annual leave Public holidays

Confidential EAP platform for you and your immediate family members as spouse/partners and children aged 16 to 24 in full-time education, living in the same household

Access to our Employee Discounts and Perks, which includes Grocery Shopping, Holidays, Movies, Sports, Wellness and many more.

After completing six months' service, the clients Death in Service equal to three times your annual salary.

After one year's service employees are eligible to join the Private Medical Scheme (application process required).

After one year's service company contributions increase 9% for the Group personal Pension Plan.

Holiday loyalty days up to a maximum of 5 days (1 per each full year of employment completed)

Closing date is 22th August 2022

Hawk 3 Talent Solutions are acting as an Employment Agency on behalf of its client

To Apply please follow the application process for the site this job is advertised on or email your CV to by applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.

Hawk 3 Talent Solutions are committed to the selection, recruitment, and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.